Collablly creates a shared, ERP-connected workspace where buyers and suppliers collaborate on purchase orders, while approved updates remain controlled, traceable, and synchronized with Epicor.
Identify delayed acknowledgements, changing supplier commitments, and at-risk purchase orders earlier, helping teams respond before customer delivery dates are affected.
Improve visibility into material risks, lead-time changes, quantity shortfalls, and shipment status before they become production constraints.
Keep approved PO dates, quantities, and supplier commitments more accurate in Epicor, giving planning teams more reliable information for material and inventory decisions.
Reduce time spent following up with suppliers, updating Epicor, managing spreadsheets, and investigating disconnected communications.
Maintain a traceable history of supplier responses, buyer decisions, and PO changes against the relevant transaction and PO line.
| Business Impact | Current Burden | Illustrative Value |
|---|---|---|
| 1. Reclaim Buyer Capacity | 1-3 hours/day on supplier follow-ups | 250-750 hours of buyer capacity valued at $18,750 - $56,250 |
| 2. Reduce Administration | 0.5-1 hour/day on manual ERP changes and spreadsheet duplication | 125-250 hours of capacity, valued at $9,375 - $18,750 |
| 3. Strengthen Control | 2-4 hours/week investigating emails and disconnected records | Assuming a 70-90% reduction: 70-180 hours, valued at $5,250 - $13,500 |
| 4. Reduce Cost and Disruption | 2-4 hours/week on urgent follow-ups, late responses, expediting, and material risk | Assuming a 20-60% reduction: 20-120 hours valued at $1,500 - $9,000 |
| 5. Improve Planning | 1-2 hours/week reconciling outdated PO dates and quantities | Assuming a 50% reduction: 25-50 hours valued at $1,875 - $3,750 |
Illustrative per-buyer estimates based on a $75 fully burdened hourly rate, 250 working days, and 50 working weeks annually. Results vary by customer, represent potential labor capacity rather than guaranteed cash savings, and should not be added across rows due to overlap. Excludes freight, inventory, and downtime benefits.
One platform. Two flexible ways for an unlimited number of suppliers to participate. In both workflows, buyers retain review and approval control before information is recorded in Epicor.
Buyer sends a request through Collablly
Supplier receives an email notification and signs into the dedicated supplier portal
Approved updates are synchronized with Epicor
One guided workflow to request, collect, and award supplier quotes, from first draft to purchase order, without leaving Collablly SRM.
Move inventory and correct on-hand quantities across many parts at once, with every change posted directly to Epicor. No more keying adjustments into the ERP one transaction at a time.
Coby lives inside Collablly SRM. Buyers ask questions in plain English and get answers built from their own purchasing data: what's late, what needs attention first, how a supplier is performing, and what to do next. No reports to build and no screens to dig through.
Late, unacknowledged, and at-risk purchase orders, surfaced before they turn into missed customer dates.
A prioritized action queue, so the most urgent supplier follow-ups get done first.
The full picture of one PO: line status, receipts, due dates, supplier communications, and shipment tracking.
A one-page supplier view for meeting prep: open POs, delivery history, pricing, communications, and exceptions.
Cross-supplier sourcing and price history for a part, to support better buying decisions.
Side-by-side quote comparison to speed up RFQ awards.
Coby has no open connection, MCP server, or database login into your ERP or your Collablly database. It can only call a small, fixed set of Collablly tools. Each tool runs a predefined, read-only lookup for your company and hands back just the result.
Signed in to Collablly SRM
Chooses which approved tool answers the question
Kept in sync with Epicor by Collablly
Coby never writes its own database queries. Each tool accepts only an approved set of datasets and fields, and every value is passed safely as a parameter, never pasted into a query.
Collablly sets which company a request belongs to from the signed-in session, not from anything typed in the chat. Every lookup is limited to that company, so one customer can never see another's data.
The database account Coby's tools use can only read. Coby cannot create, change, or delete purchase orders, and it cannot write anything to Epicor. Buyers stay in control of every change.
Coby answers from the records its tools return. Internal system and model details are never shown to users.
Each AI request is logged with who asked, when, which tool ran, and the outcome. Retention is set per company.
Turn Coby on or off for each company, set daily, weekly, and monthly usage limits, enable or disable individual tools, and pause AI platform-wide in one step. Integration keys are stored only in hashed form.
Contact your Collablly representative to map these outcomes, ROI opportunities, RFQ Management, Mass Quantity Adjustment, and Coby capabilities to your own purchasing environment.
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We believe every successful operation starts with a reliable supply chain. Our team works closely with businesses to identify challenges, strengthen supplier relationships, streamline procurement processes, and create solutions that deliver lasting value.
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